PRIVACY POLICY

Last Updated: January 15, 2026

At Travel Concepts, Inc., trust is the foundation of every journey we design. Protecting your personal information is as important to us as protecting your travel investment.

Travel Concepts, Inc. (“Travel Concepts,” “we,” “us,” or “our”) is a Kansas corporation headquartered in Lenexa, Kansas. This Privacy Policy explains how we collect, use, disclose, safeguard, and process personal information through our website https://travelconceptskc.com (the “Website”) and any related services, communications, mobile platforms, scheduling tools, booking systems, call center interactions, or other connected services (collectively, “Services”).

By using our Services, you agree to the practices described in this Privacy Policy.

  1. Information We Collect

We collect personal information that you voluntarily provide to us when you:

  • Request a consultation
  • Book travel services
  • Complete forms or surveys
  • Subscribe to marketing communications
  • Communicate with us via email, phone, SMS, or social media

Categories of Personal Information We May Collect:

Identifiers

  • Name
  • Mailing address
  • Email address
  • Phone number
  • Date of birth
  • Passport information
  • Driver’s license number (if required for travel)

Financial Information

  • Credit or debit card information
  • Billing details


Travel Information

  • Travel preferences
  • Itinerary details
  • Special requests (including dietary or accessibility needs)

Sensitive Personal Information (as defined under California law)

  • Passport number
  • Government-issued identification numbers
  • Financial account numbers
  • Health-related information necessary for travel accommodations

We collect sensitive personal information solely for the purpose of providing travel services and do not use it for profiling or unrelated marketing.

  1. How We Use Your Information

We use your personal information to:

  • Arrange and manage travel bookings
  • Process payments
  • Communicate regarding reservations or itinerary changes
  • Provide customer service
  • Send transactional updates
  • Send marketing communications (with opt-out options)
  • Improve our website and services
  • Comply with legal and regulatory requirements

We do not sell your personal information.

  1. Legal Basis for Processing (EEA/UK Residents)

If you reside in the European Economic Area (EEA) or United Kingdom, we process your personal information based on:

  • Performance of a contract
  • Your consent
  • Compliance with legal obligations
  • Our legitimate business interests

Where personal information is transferred internationally, we rely on lawful transfer mechanisms such as Standard Contractual Clauses (SCCs) where required.

  1. Sharing of Information

We share personal information only as necessary to provide travel services, including with:

  • Airlines
  • Hotels and resorts
  • Cruise lines
  • Tour operators
  • Insurance providers
  • Payment processors
  • Customer relationship management platforms
  • Scheduling systems
  • Marketing service providers

All service providers are required to use personal information solely for the services they provide to us.

We may also disclose personal information when required by law.

  1. Payment Processing

Payments are processed through secure third-party payment processors. Travel Concepts does not store full credit card numbers on our servers.

Charges may appear from the travel supplier or service provider directly.

  1. Marketing Communications

You may receive marketing emails from us if you have:

  • Booked with us
  • Subscribed to our newsletter
  • Opted in to receive communications

You may unsubscribe at any time using the link in our emails or by contacting us directly.

We may continue to send service-related communications necessary to administer your bookings.

  1. Cookies & Tracking Technologies

Our Website uses cookies and similar technologies to:

  • Maintain session functionality
  • Analyze website traffic
  • Improve user experience
  • Support marketing analytics

We may use analytics and social media pixels consistent with applicable laws.

You may disable cookies through your browser settings, though this may affect site functionality.

Our Website does not currently respond to “Do Not Track” browser signals.

  1. Data Retention

We retain personal information only as long as necessary for legitimate business and legal purposes, including:

  • Booking and transaction records: up to 7 years
  • Marketing records: until you opt out
  • Website analytics: per provider retention schedules

We securely delete or anonymize personal information when it is no longer required.

  1. Data Security

We use commercially reasonable administrative, technical, and physical safeguards to protect your personal information.

However, no transmission of data over the internet can be guaranteed as completely secure.

In the event of a data breach affecting your personal information, we will notify affected individuals and relevant authorities as required by applicable law.

  1. Children’s Privacy

Our Services are not directed to children under 13. We do not knowingly collect personal information from children without parental consent.

If you believe a child has provided us personal information without consent, please contact us.

  1. Your Privacy Rights

California Residents (CPRA Rights)

If you are a California resident, you have the right to:

  • Know what personal information we collect
  • Request access to your personal information
  • Request deletion of your personal information
  • Correct inaccurate information
  • Opt-out of the sale or sharing of personal information (we do not sell personal information)
  • Limit use of sensitive personal information (we use it only as necessary for travel services)

We will not discriminate against you for exercising your privacy rights.

European Residents (GDPR Rights)

You may have the right to:

  • Access your personal information
  • Correct inaccuracies
  • Request deletion
  • Restrict processing
  • Object to processing
  • Withdraw consent
  • Request data portability
  • Lodge a complaint with your supervisory authority

To exercise any of these rights, please contact us using the information below.

  1. International Transfers

If you are located outside the United States, please note that your information may be processed in the United States or other countries where our service providers operate. These jurisdictions may have different data protection standards.

We take appropriate safeguards to protect your personal information in accordance with applicable laws.

  1. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The “Last Updated” date reflects the most recent revision.

Continued use of our Services after updates constitutes acceptance of the revised policy.

  1. Contact Information

If you have questions regarding this Privacy Policy or wish to exercise your privacy rights, please contact us:

Travel Concepts, Inc.
9324 Rosner Dr.
Lenexa, KS 66219
Phone: 913-888-1671
Email: [email protected]